All Details About Invitation Letter For Business Visa Vietnam

  • November 30,2023
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For foreign visitors visiting Vietnam, the invitation letter for business visa Vietnam is an important document. This post will explain the definition, meaning, and how to get one in order to enter Vietnam legally and without incident. Let's examine this crucial document in more detail in this article!

WHAT IS A LETTER OF INVITATION FOR A VISA APPLICATION TO VIETNAM?

The Immigration Department issues the form, which is an invitation letter for business visa Vietnam. Its goal is to welcome and support foreigners who want to travel to Vietnam for a variety of reasons, including business, investment, and other commercial activities.

Invitation letter for business visa Vietnam - the definition

An invitation letter for a business visa to Vietnam

This letter acts as a guarantee for the visa application and is usually obtained from Vietnamese businesses, organizations, or companies. It confirms the foreign person's goal and intention to enter Vietnam and shows support from the inviting party.

Obtaining the invitation letter is a prerequisite before submitting an application for a Vietnam visa. It helps expedite the visa application process and offers proof of the applicant's affiliation with a Vietnamese organization.

WHEN SHOULD YOU APPLY FOR A VIETNAMESE VISA USING THE INVITATION LETTER SAMPLE?

An invitation letter is typically needed before applying for a visa to enter Vietnam for foreign nationals seeking entry for the following reasons:

  • Visitors from abroad who are there for business purposes.

  • International visitors are coming to Vietnam for jobs, market research, and business.

  • Furthermore, entry invitation letters are still not required in certain situations, such as for foreign nationals entering Vietnam with an APEC card, a valid Vietnamese visa, a temporary residency card, or a permanent residence card.

HOW CAN I RECEIVE AN INVITATION LETTER FOR BUSINESS VISA VIETNAM?

Getting an invitation letter for a business visa in 2023 is still a reasonably simple process, particularly for visitors and business travelers. Here's a detailed how-to:

  • Identify the type of visa: Determine the kind of visa you require before receiving an invitation letter. Vietnam provides a range of visas, including business, investor,… The type of invitation letter needed depends on the type of visa.

  • Utilizing the sample letters of invitation: You can use the invitation letter for business visa Vietnam found at the official website of the Vietnamese Immigration Department as a template.

  • Through a travel agency or tour operator: Using a Vietnamese travel agency or tour operator is the most popular method for foreign visitors to acquire a visa invitation letter. After you apply, you can receive an invitation letter from a number of firms that offer this service online in a matter of days.

  • Via a Vietnamese business partner or firm: It is advisable to ask your Vietnamese business partner or the firm you are working with for an invitation letter if you are traveling to Vietnam on business.

  • Regarding special or extended visas: You will require an invitation from the relevant organization, employer, or investment partner in Vietnam for any visas that aren't related to business, such as those for workers or investors.

HOW TO COMPLETE THE INVITATION LETTER FOR BUSINESS VISA VIETNAM APPLICATION

To properly complete the invitation letter form when requesting a Vietnam visa, adhere to these guidelines:

  • Obtain the appropriate form: To obtain the form of the invitation letter for business visa Vietnam specifically for your visa application, refer to the official website of the Vietnamese Embassy or Consulate in your nation. Print the form after downloading it and fill out all the required information, according to the Vietnamese government's law.

  • Personal information: Provide your personal data in the spaces provided. Your entire name, gender, country, date of birth, passport number, issue date, and expiration date are all included in this. Verify that all of the information is correct and corresponds to what is in your passport.

  • Trip objectives: Give a brief explanation of your visit's objectives, such as engaging in several commercial activities in Vietnam. Give a succinct and straightforward description of the particular activities you hope to partake in while entering.

  • Period of stay: Indicate how long you plan to stay, as well as the precise dates of your arrival and departure from Vietnam. Be exact to prevent misunderstandings or inconsistencies.

  • The inviting party's specifics: Include the sponsor's full name, address, phone number, and, if relevant, information about their relationship to you when indicating their details. If the sponsor is an organization, provide the name, address, and phone number of the organization.

  • Sign and date: To ensure that the information supplied is accurate, sign and date the invitation letter form.

Crucial notices

Foreigners are advised to focus on some of the notices below when preparing an invitation letter for business visa Vietnam.

  • Indicate the precise number of visitors from overseas who will be entering the nation.

  • Provide only essential and succinct information in the letter.

  • If the invitee meets the requirements to be exempt from a visa, fill out the last section of the form, "Visa-exempted guests entering Vietnam."

  • Requesting a letter of invitation for foreign visitors visiting Vietnam

  • Form NA2, available from the Vietnam Immigration Department, is the application for a letter of invitation for foreigners to enter Vietnam.

THE APPLICATION PROCEDURE FOR INVITATION LETTERS AND SUPPORTING FOREIGNERS SEEKING ENTRY INTO VIETNAM

The five fundamental actions listed below can be used to facilitate the simple process of applying for invitation letters and sponsoring foreigners to enter Vietnam:

Step 1: Get the paperwork ready 

The following documents ought to be attached to the application:

  • Regarding invitations for employment, market research, business, investments, and work.

  • Application form for entry invitation letter; passport copy of the invitee; introduction letter bearing the official seal and signature of the corporation, organization, or business sponsoring it.

  • The sponsoring business's or organization's legal paperwork and introduction letter

  • The invited individual's passport

  • Verification of the planned arrival date in Vietnam

  • Verification of the intended recipient's location for the Vietnam visa

Step 2: Send in your application to be notified of your appointment

The company or group providing sponsorship ought to present the ready-made paperwork to the Immigration Department:

  • Applications for the northern area should be sent to the Immigration Department, Hanoi, 44-46 Tran Phu, Ba Dinh, Hanoi.

  • The Immigration Department in Da Nang may be reached at 7 Tran Quy Cap, Da Nang City, for the central region.

  • For the southern area, send the application to the Ho Chi Minh City Immigration Department at Nguyen Trai, Nguyen Cu Trinh, District 1.

An appointment letter will be given upon submission so that you can await the outcome.

Note: A letter of introduction from the sponsoring organization and the applicant's identification card or citizen identification card are required if the application is submitted on behalf of another individual.

Step 3: Get the outcome

You will receive an invitation letter if your application is accepted and fulfills the prerequisites. The date of entrance and the location for obtaining the visa will be mentioned in the invitation letter.

Step 4: Inform foreigners

After obtaining the invitation letter, the firm or organization providing sponsorship will notify the foreign national and forward the invitation letter to them, allowing them to proceed with the required formalities.

Step 5: Pay the cost and obtain the Vietnamese visa

Once the foreigner pays the requisite money in accordance with the requirements, they will receive their visa at the address specified in the invitation letter.

THE DURATION OF PROCESSING FOR AN INVITATION TO APPLY FOR A VIETNAM VISA

At the moment, the invitation to apply for a visa to Vietnam is processed quite rapidly, as shown below:

  • The processing period for requests to obtain a visa at an international crossing is no longer than three days.

  • The processing time for a visa request made at a Vietnamese diplomatic representation office overseas is no more than five days.

SERVICE FOR FOREIGNERS SEEKING IMMIGRATION DISPATCH CONSULTATION

At Vietnam E-Visa, we are actively marketing and growing our immigration dispatch consultation service to foreign visitors as one of our prospective offerings. Our trustworthy service is designed to help travelers save time and effort so they can plan their entry into Vietnam for a variety of reasons.

As a reputable service provider approved by the Immigration Department, we have built our reputation on our wealth of expertise in managing paperwork for foreign nationals in Vietnam. With the finest professionalism, devotion, and compassion, our team of highly qualified experts is ready to help you at any time.

Client happiness is our top priority, and we strive to respond to all questions in a timely and accurate manner. Our professionals are prepared to address any queries you might have in order to keep you informed at every stage of the procedure. In addition, we provide a flexible approach to document return, with alternatives like returning papers at our office, via mail, or directly at your preferred location, to meet the varied demands of our clients. Get in touch with us right now if you need guidance or company when traveling to Vietnam!

FOUR TYPICAL ERRORS TO STEER CLEAR OF

Getting an invitation letter for business visa Vietnam is a fairly simple process. Nevertheless, there are some mistakes that candidates frequently make that cause needless hold-ups or rejections. Here is a summary of typical blunders to avoid:

Invitation letter for business visa Vietnam - common mistakes

Some common mistakes when preparing a invitation letter for a business visa

  • Untrue personal information: Make sure that all of your personal information, including names, dates of birth, and passport numbers, is appropriately displayed. Difficulties may arise from any discrepancy with the passport.

  • Dates with ambiguities: Indicate the start and end dates of your expected stay in detail. Give precise dates instead of vague descriptions like "mid-June."

  • Address details that are missing: Make sure you provide the postal code along with the complete and exact address of your stay in Vietnam.

  • Ignoring document attachments: More papers may need to be attached to the invitation letter for certain visa classifications. It is important that you have gone over the checklist before submitting.

The comprehensive information in the article above should have assisted you in understanding the invitation letter for business visa Vietnam. Please feel free to contact us right away by calling the hotline at +84 28 7303 6167 or email [email protected] if you have any concerns or require any additional guidance regarding your issue in order to receive timely assistance.

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